Fastbase Accounting System - Online Manual
Maintain Quotes/ Proforma Invoice
Entered Mon, 26 May 2003 16:19 by
Updated Thu, 14 Feb 2008 13:42
This option is used to find existing quotes, maintain/process them and to enter new quotes.
A quotation can be printed and given to the customer for approval.
A quote can be printed as a proforma invoice.
A quote can be copied to a sales order so goods can be supplied to the customer. See Entering a New Sales Order.
A quote can be copied to the customers special pricing/discounts area. See Customer Discounts.
Finding an Existing QuoteIf you know the quote number then enter that, otherwise enter the customer or part number. All matching quotes will be displayed for selection. You can also click on the 'Search' button to display all active quotes.
Click on the 'New Quote' button to start entering a new quote. See Maintain Prepaid Orders.
Customer Quote Entry/ Proforma Invoice
Updated Thu, 14 Feb 2008 13:42
Enter the customer.
For a standard quote once the customer has been selected you can select the 'Continue' button which takes you straight to line item entry (entering parts).
Enter the customers order number (if known).
Enter the salesperson, this defaults to the customer's salesperson. The operator that enters the order is recorded separately.
Enter the supply branch for the goods, this is the default only, goods can be supplied from anywhere at a later stage.
Enter the quote date.
Enter the expiry date, this defaults to 30 days after the quote date. The default expiry date can be changed, see Setup.dat - Sales Orders, re: setup(order_expiry_date).
Enter the delivery name and address. This is set to the customers default delivery address. You can press F1 to select from other addresses or just enter a new address for this quote.
Enter the contact details for the quote. These will default to the customer details.
Other NotesPublic/Quote Notes:
These notes can be printed on the quote. They will also be copied to the sales order record when the quote is copied to a sales order.
Enter the quote follow-up date, leave blank for no follow-up.
Line Item Entry
Updated Fri, 27 Jun 2003 10:11
Enter the parts to quote for. This is the same as entering parts on sales orders and other transactions.
Enter 'TEXT' to display a text window to enter any text that you want printed on the quote.
You will not need to specify how the stock is being supplied, this would only be required if and when the quote is copied to a sales order.
Updated Fri, 27 Jun 2003 10:03
Copy Quoted Prices to Discounts
Convert Quote to Order
Copy Closed Quote to New Quote
Saving a Quote/Proforma Invoice
Updated Thu, 14 Feb 2008 13:41
When you save the quote a window appears prompting you to print the quote.
You will need to have a quote stationery layout defined (see Utilities - Stationery Layouts, reference AR/QUOTE). Same to Proforma, if you already have Proforma stationary Layout, you can choose from QUOTE FORM option to print a proforma invoice.
You can have multiple quote forms defined, as long as they all start with "QUOTE".
If you have multiple forms you will be able to select which one to print. An alternate form could be a proforma invoice.