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Fastbase Accounting System - Online Manual Utilities - Module: Accounts Receivable |
Document 103378/1
Entered Thu, 19 Jun 2003 15:02 by Peter Campbell
Updated Thu, 10 Apr 2008 14:22
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General DetailsName of Accounts:
Enter the name used to refer to these accounts, the default is 'Customer'.
Name of Types:
Enter the name to refer to the main customer classification. The default is 'Type'.
Name of Sub-types:
Enter the name used to refer to the second customer classification. This defaults to 'Salesperson'.
Default Packing Slip Stationery:
Specify the default order form, the default is 'ORDER'. See Utilities - Stationery Layouts for details about creating order and packing slip forms.
Default Delivery Method:
Specify the default delivery method for shipping goods to customers. The delivery methods are defined in the Utilities - Couriers option.
Length of Account Numbers:
Enter the number of characters the longest customer number will be. The minimum should be 6. This value will be used on screens and reports.
Length of Account Names:
Enter the number of characters the longest customer name will be. This value will be used on screens and reports.
Batch Total Security:
Enter the security level required (AR module) to view batch totals. You may want to hide totals for security reasons.
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Numbers/Misc |
Document 103378/2
Updated Thu, 10 Apr 2008 14:22
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Number Accounts?:
Lookup Accounts by Name?:
Enter 'Yes, Name' for the system to provide a combined Name/Number field when looking up customers.
Last Account Number Used:
Enter 'Yes' for the system to automatically generate supplier numbers on new accounts. Specify the last number used, the system will automatically allocate the next number available.
Print Cash Sales?:
Enter 'Yes' to print cash sales during batch invoice printing. You may want to suppress cash sale invoices as they will not be posted anywhere. The default is 'No'.
Sort Invoices?:
When batch printing invoices they will be sorted in the sequence you select here. You can choose to sort invoices by customer name (Alphabetically), by customer number (Numerically) or by invoice number. This applies to printing invoices using Printing Invoices and Credits.
Round by 5 cents?:
Enter 'Yes' to have all invoices rounded to the nearest 5 cents.
Default Discount Type:
Specify whether you prefer to give customers percentage discounts (%) or special prices ($).
Default Price Level:
Specify the default selling price, eg: 1 = List Price.
The different price levels are defined in the inventory module; see Utilities - Module: Inventory.
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Credit Control & Security |
Document 103378/4
Updated Thu, 19 Jun 2003 16:49
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Default Credit Limit:
Check Credit Limits?:
Enter the default credit limit value. Enter 'Yes' to have the system check the credit limit when a new sales order or invoice is entered.
Default Max Days Credit:
Check Max Days Credit?:
Enter the default maximum days credit allowed. Enter 'Yes' to have the system check the maximum days credit when a new sales order or invoice is entered.
Security Override Level:
Enter the security level required to override the above checks. This applies to the users AR security level; see Users.
Minimum Sales Margin:
Security Override Level:
Specify the minimum sales margin allowed. All stock items sold must meet the minimum sales margin.
Enter the security level required to override this check. The default is 9.
Invoice Maintenance Security:
Enter the security level required to maintain an invoice after it has been generated and printed.
Cash Sale Maintenance:
Security level required to maintain cash sales. This option is defined in the setup files; see Setup.dat - Invoicing for details.
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GL Controls |
Document 103378/5
Updated Thu, 19 Jun 2003 16:11
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GL Control Account:
Enter the primary customer control account.
You can have subsidiary control accounts for customers, these are defined by type. See Utilities - Types for details.
Freight Account:
Enter the account used to post freight on customer invoices to.
Surcharge Account:
Enter the account used to post surcharge on credits to. This applies to credit notes only; see Customer Credit.
Discount Account:
Enter the account used to post payment discounts to (eg: prompt payment discounts).
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