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Fastbase Accounting System - Online Manual

Customer Account Details

Document 103048/1

Entered Tue, 1 Apr 2003 14:22 by Peter Campbell
Updated Wed, 31 Aug 2005 15:06

Parent Company:
If this customer is a sub-account of another customer (typically used where a company has many branches but pays all accounts from the head office) then enter the customer number here (enter the name to do a search).

An alternative to creating parent accounts with multiple sub-accounts is to use multiple delivery addresses. See Customer Delivery Addresses for more details.

Sub-account transactions are transferred to the parent account before statements are printed. Statements are not printed for sub-accounts. See Print Customer Statements for more details.

Parent Discounts Only?:
Enter "Yes" if this parent company is used for discounts only. In other words a statement is still produced for this customer.

Statement ID:
This field can be used to record a value that prints on the statement, typically it is used to record our supplier number from the customers records.

Balance Currency:
This field determines the currency a customer's account is maintained in. The default is New Zealand dollars (NZD).

If you have overseas customers whose accounts are required to be maintained in their own currency then enter the required currency type here. Currencies are maintained in the Utilities menu. See Utilities - Currencies for more details.


  • The balance and transactions for a customer's account are displayed in the specified currency.
  • Statements and invoices for the customer will also be in the currency specified in the Currency field.
  • Invoices and Credits for a customer whose balances are not in NZD must be entered in the customer's currency (ie, the list price of the item must be converted from NZD to the customers currency).
  • The latest exchange rate for the customer's currency is displayed when entering Counter Sales, Branch Sales and Receipts for an overseas customer.
  • Exchange rates are maintained in the Utilities menu using the Currencies option.

This field determines whether a customer's transactions are subject to GST. This field will automatically be set to "No" if the customer has a foreign currency balance.

Default Price Level:
This field determines the price level a customer is charged on inventory items (by default). Each inventory item may have up to 5 different prices - see Utilities - Modules for details about setting up the price levels (IN module) and the default price level (AR module).


A company defines 2 prices for its inventory items: Price 1 as the "List Price" and Price 2 as the "Trade Price".

Normal retail customers would have the default price level of 1, List Price.
Trade customers would have the price level of 2, Trade Price.

During entry of sales orders the system will automatically select the correct price. See the "Customer Discounting" notes for more information.

Default Discount:
This field is used to apply a standard discount to all sales made to the customer. Enter a value here only if you require a customer to receive a standard discount on all sales. See Customer Discounts for more details.

Cheque Drawer, Bank, Branch:
The first time you enter a receipt for this customer you will be prompted for these details, the system will automatically store the entered details here for future reference. There is usually no need to enter these details here.

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