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Fastbase Accounting System - Online Manual

Suggested Order Generation

Document 100688/1

Entered Fri, 5 Oct 2001 15:47 by Peter Campbell
Updated Tue, 26 Apr 2005 11:28
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FastBase can automatically generate purchase orders for all indent requests (unallocated back orders). FastBase can also generate purchase orders for stock based on current stock levels, sales history and other settings.

Daily Ordering

To order stock on indent request select the option "Purchasing - Suggested Order Generation".

Selected Parts:
Select the products to report on. The default is 'All Products'. See Selecting Accounts for Reports & Processing.

Purchasing Branch:
Select the branch that will be receiving the stock, defaults to your branch.

Order Indents:
This option is always "Yes" and cannot be changed. All items with indent requests will be ordered to fulfill the requirements, the current available stock will be taken into account.

Re-Order Stock:
For daily ordering this option would be left as "No", set to "Yes" for FastBase to suggest order quantities based on indent requests and sales history.

Order for Company:
Set this option to "Yes" to order for the entire company (all stock locations).

Show All Parts:
This option determines if all parts are displayed or only those that the computer suggests require ordering. Set this option to "Yes" when you want to review all items and maintain the re-order quantities manually.

Calculate Purchases

When you are ready to proceed click on the Calculate Purchases button, this will then take a few moments to process all selected items, then display a screen summarising the suggested orders.

Details about calculating stock re-order levels (minimum and maximum quantities) can be found in the help menu within the program.
Stock Re-order Levels are also maintained within the Part Purchasing Details screen.

Select each supplier to view and maintain individual line items.
Select each line item to view the indent request lines and maintain the quantitiy to be ordered.

You can print the suggested order report by clicking on Print Report, a detail or summary version is available.

Generate Purchases

If you want the computer to automatically generate the purchase orders click on the Generate Purchases button, you will be prompted for the output of a small report which lists all newly created purchase orders.

Stock Re-Order Logic

Maintain each purchase order individually and print/fax it the supplier as required.