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Fastbase Accounting System - Online Manual

New Goods Receipt

Document 100687/1

Entered Fri, 5 Oct 2001 15:46 by Peter Campbell
Updated Mon, 14 Aug 2006 14:15

Go to Purchasing -> New Goods Receipt

This option is used to receipt goods (parts) into stock. Goods can be receipted into stock with or without a purchase order.

Purchase Order:
Enter the purchase order number if this order has been created within FastBase. Leave this field blank if receipting goods with no purchase order.

Enter the supplier. This cannot be changed if receipting from a purchase order.

Supplier Reference:
Enter the invoice or packing slip number provided with the goods.

Enter the branch that is receiving the stock.

Goods Receipt Date:
Enter the date the stock arrived, usually today's date. If you are entering this receipt days after the stock arrived then change the date to the actual date the stock arrived. Failure to do so could result in the cost being recorded incorrectly on some sales.

Pricing Currency:
Enter the currency the goods are priced in.

Exchange Rate:
Enter the exchange rate. This defaults to the current rate in Utilities - Currencies.

Tax Type:
Enter the tax applicable to the prices on the packing slip (Exclusive, Inclusive or None).

Line Items

After entering the header details a screen will display all line items on the purchase order. If not receipting from a purchase order then a blank order line will be displayed prompting you for the first part number.

Select each line to receipt and enter the quantity recieved into stock. When the quantity received is less than the ordered quantity then the order line will remain active with the remaining quantity still on order. You can also enter the price here if it is included on the packing slip.


When you have finished entering all products into stock press the "Save" button. All information is saved and the stock is updated. An additional screen will display if there are any active backorders related to the incoming stock. See Releasing Backordered Goods for more details.

When receipting goods there are several buttons on screen for additional options and functionality:

Add Purchase Order:
When receipting goods from multiple purchase orders press this button to select the other purchase orders and have their items added to the goods receipt.

View Purchase Order(s):
This option is used to enquire on the purchase order(s) that were receipted.

Shipment Charges:
Use this option to enter additional charges including, customs, duty, insurance and additional freight. These charges can be applied to the cost of the incoming goods.

Generate Supplier Invoice:
This option is used to create the supplier's invoice (and any other invoices entered in 'Shipment Charges'). This option closes the goods receipt so no further changes can be made. Only generate the supplier invoice when all paperwork related to the shipment has been finalised.
See Invoice Goods Receipts/Credits for details about generating supplier invoices/credits automatically from goods receipts.

This option displays the goods receipt header information including, receipt date, branch, currency and exchange rate details. This screen also includes the costing method and the landed cost factor.

Print Costing Sheet:
This option is used to generate a report showing all goods receipted into stock and their associated costings.

This option can be used to generate labels for each item receipted. See Product Labels (Label Printer) for more details. This option only appears if your system has been configured to print stock labels.

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