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Fastbase Accounting System - Online Manual

Invoicing Multiple Sales Orders

Document 107678/1

Entered Tue, 6 Jan 2009 14:12 by Alex Burge
Updated Tue, 6 Jan 2009 14:45
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To invoice more than one order or packing slip select "Order Entry - Multiple Invoicing".

The next step is to select which packing slips to invoice.

Selected Customers:
Display packing slips for selected customers. See Selecting Accounts for Reports & Processing.

Supply Branch:
Only the packing slips for the selected branch will be displayed.

Once you have made your selections press the "Search" button, this will update the screen below with all selected packing slips.

To select a packing slip for invoicing, click on it. Click on the packing slip again to de-select it. Alternatively, press 'Select All' to select all the packing slips. Once you have selected the packing slips that you want to invoice, press 'Continue'.

If a packing slip does not appear in the list, it cannot be invoiced in this screen. Try Invoicing Sales Orders.

Invoicing

A screen will be displayed to enter invoice information & select printing options.

Invoice Date:
Enter the invoice date, this will default to today's date.

Freight:
Enter the freight charge, this will default to the freight charge entered on all packing slips being invoiced, if they all have the same freight, otherwise it will default to zero.

Print Invoice/Output:
Enter "Yes" to print the invoice now then select the invoice printer. However the invoice will not be printed to the selected output and will instead be emailed directly to the customer, if the customer is setup to receive their invoices via email. This can be overridden by the option below.

Force Printing:
Select 'Yes' to force all invoices to print to the selected output device.

Print Invoicing Report:
Select 'Yes' to print a report displaying a list of all the orders that have been invoiced, as well as any errors.

When you click on the Generate Invoices button the system will close the packing slips, complete the orders (if no remaining lines), create the invoices and print them (if specified).

Additional Notes

Overseas/Export Customers (tax exempt)
Invoicing Sales Orders