Fastbase

This option is used to enter manual supplier payments, to pay multiple suppliers use the Supplier Payments option.

See General Transaction Notes for details about entering transactions.

Go to the Transactions menu, select Accounts Payable-Payments.

Select the most current batch or create a new batch.

Supplier:
Enter the supplier (standard name/number lookup available/press F1).
Once the supplier has been entered all their current outstanding invoices will be displayed for payment.

Cheque Number:
Enter cheque number details or type DIRECT CREDIT, or another form of payment. This will appear on the Bank Reconciliation.

Payment Date:
Enter the payment date. It is important that this date is entered correctly, otherwise the payment might not appear on the bank reconciliation.

Bank Account:
Select the bank account the payment is being made from, this will default to your main bank account. The default can be changed, see Utilities - Transaction Definitions.

Amount Paid:
Enter the amount paid in local currency less any bank charges.

Payment Charges:
Enter any bank charges for this payment (usually applies to foreign currency payments only). The amount paid + payment charges = the total payment made.
This field is only displayed if you have a bank charges account specified, see Utilities - Module: Accounts Payable.

Adjustment:
If the value paid varies slightly from the amount due enter the adjustment value here, this is treated as a discount (+/-) from the supplier. This will effect the total applied.
This field is only displayed if you have a supplier discount account specified, see Utilities - Module: Accounts Payable.

Exchange Rate:
For foreign currency suppliers you will need to enter the payment exchange rate.

Total Applied:
This field shows the total applied, this takes the amount paid (plus any adjustment) and converts it to the suppliers balance currency. If this amount varies you can enter the amount being paid in the suppliers currency. If the value varies by more than $10 the system will display a warning. Check your figures have been entered correctly.

Narration:
The narration will appear on screen enquiries and some reports.

Select Invoices for Payment

Cancelling a Supplier Payment