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Fastbase Accounting System - Online Manual

Enter Account Details

Document 102718/1

Entered Fri, 3 Jan 2003 10:58 by Peter Campbell
Updated Tue, 3 Apr 2007 10:25
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To maintain or add new accounts select Maintenance ?Account Maintenance?
Use the search criteria to find the account or select New Account to start entering new details.

Enter the details as required.

Type: this dictates what data capture form to use for the entry of vouchers. See below for a description of each type and the corresponding data entry specifications.

Taxi Details

Invoicing Surcharge - enter the percentage amount added to the customers account when invoicing. This will be applicable for most accounts.

Factoring Commission - enter the percentage deducted by the customer from the invoices. This may only be a applicable to a few accounts.

Direct Bill? - enter yes if this customer is charged directly by your company rather than by Taxi-Charge. This applies only to jobs that are processed by the Raywood dispatch system with an Order or PIN number.

Driver Commission - if not direct billing and this account takes their own commission enter that percentage rate here. For Taxi-Charge that is typically 5.00% This rate overrides the default commission the driver is charged.

Taxi-Charge Account - if not direct billing enter the account number with taxi-charge.

Invoice Type - normal is recommended for all accounts. A special type called "Mail Run" has been created for mail runs.

For a more general view on loading account details click here: Add or Maintain a Customer

Voucher Entry Forms (by account Type)

F1 (basic form) Voucher no., Amount (Condition: customer="1000", Create adjustment, Adjustment narration)

F2 (parliament accounts) Ride date, Job no., Voucher no., Amount

F3 (regional councils) Ride date, Cost Centre, Voucher no., Amount, Passengers

F5 (Taxi-Charge) Batch no., Voucher no., Amount. This form also records batch totals and number of items for recording on the taxi-charge envelopes.

MAIL (mail run accounts) Job No., Ride date, Amount, Ride time, Ride from.

CARD (credit cards) Voucher no, Amount, Credit Card no.

CARDV (visa/master card/bankcard as processed by Westpac Trust) Credit Card no., Ride Date, Amount, Voucher no.

CARDA (American Express) Credit Card no., Card name, Card expiry, Invoice no., Ride date, Ride from, Ride to, Amount.

SCHOOL (school run accounts) Run code, Week ending, Fare total, No. of trips.

SHUTTLE Cost centre, Ride date, Ride from, Ride to, Amount, Voucher no.

WCT (own company vouchers) Cost centre, Ride date, Ride from, Ride to, Amount, Voucher no., Client name. The voucher number actually dictates what account will be charged by looking up the Voucher Register.

Others (generic) Ride date, Cost Centre, Ride from, Ride to, Voucher no., Amount, Client ref, Passengers.