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Fastbase Accounting System - Online Manual

Enter Driver Payments

Document 102719/1

Entered Fri, 3 Jan 2003 11:43 by Peter Campbell
Updated Mon, 6 Jan 2003 14:46
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Driver payments are entered when a driver comes in with vouchers and requires a cheque or receipt.

Select Transactions Driver Invoice & Payment, you will then be requested to enter the driver number and chit total. Upon doing this the system will print a cheque.

The facility to enter a new driver is available via the New Driver button.

A short-cut to the driver invoice and payment screen is available by pressing Ctrl-F8 from any screen in FastBase.

When you click the "Pay Now" button you will be prompted for the next cheque number and the cheque printer details, just click Print to continue. The cheque will be printed and the screen will return to enter the next driver.

When you click the "Pay Later" button the system will prompt you to print a driver receipt. The driver will get paid by direct credit on the payment date this is shown on the screen. This date defaults to the following 14 day cycle payment date, currently set to a Tuesday.

Additional Notes

If the driver has any outstanding adjustments to be made then a message will be displayed after you select the driver. You can optionally include these only if the driver is being paid by cheque now (pay now).

If the driver has any active notes these will also be displayed, as each note is displayed you have the option is completing the note. If you don't complete the note it will be displayed next time the driver comes in with chits also.

Transaction Notes

FastBase creates a "Driver Invoice & Payment" transaction for every driver that comes in, whether they are paid by cheque or just given a receipt and paid later.
If the driver is paid now then a payment transaction is also created.

If you need to alter or delete a payment you must select "Transactions - Accounts Payable - Payment".
If you need to delete a "Driver Invoice & Payment" transaction you must select "Transactions - Accounts Payable - Driver Invoice & Payment". If the driver has already been paid then you must delete the payment first before the invoice can be deleted.